SAD assessment 11

Assignment 11

You were tasked by the IC-dean to evaluate the enrollment system of the university, list and briefly describe the characteristics that an analyst (you) examines when choosing or defining deployment environment.

In the University of Southeastern Philippines, one crucial part of the system is the enrollment system. It involves the participation of staff and all the students who want to study in the said university.  The said system is very important especially for the student and I must say that it is the busiest system in enrollment time.

If I a am going to evaluate the enrollment system, my personal knowledge about the system and my observation will not be enough for evaluation and must seek help for friends and people who can contribute idea and observation about the system.

Correctness

            Correctness is very important in the system and the exchange of information’s running in the system must be accurate. Correctness is one characteristic that needs to be visible in the system like the enrollment system. A slight correction in the details input and output may ruin the system. The level of correctness in the enrollment system must be in the prioritized list because the system is build primarily for the student.

            The enrollment system of the university is being built to cater the need of the student. Slight observation about the output of the enrollment system which is in the COR is not that perfect. Sometimes details in the COR is not one hundred percent accurate. The common error is the room and subject time details which is very important to the student of the university. As I observe, the error occur during the encoding and assigning of the room.

Flexibility

            The enrollment must cater the needs of the student in a flexible manner. That means the system will make the students effort to be less difficult. The system must shoulder the needs of the student as much as possible.

           

            In the system, I must say that it is not flexible enough because in the enrollment process, student is always having trouble in the enrollment time. The time which the student is mostly exhausted besides class hour and passing of requirements. The student is sometimes blame because of they are too slow in processing the requirements for the enrollment and I must disagree with this. Even those fast people who can provide the requirement on time is not happy in the system flexibility to ward the student. The system is running slow because of the number of students and the system must be re build in order to solve those delays in the transaction of the system.

Another problem is the adding dropping system which is part of the enrollment system. In my perspective, some subject can be added and process during the enrollment day especially those delay subject. The case is that sometimes, the students are not allow to do that because they need to wait until the adding and dropping schedule will be open. In that case, students are obliged to pay for the adding and dropping for every subject that needs to be added and drop. It is impractical and it didn’t cater the need of the student especially in the case of money which is one of the major problems in this university.

Time

The time is an important factor during the enrollment. Time will determine every process on how fast or slow the system is. In the university, the enrollment system eat allot of time of student especially the freshmen. Their number can be catered by the system and for me, the time to take the transaction to be finish is slow. The slow process of the system is a result of some factor which is the number of enrollee, employee, and facility provided. In the facility area, I can say that it is enough to cater our needs but in the number of employee with respect to the number of the student then it is inappropriate especially in the cashier and registrar. Another thing that I observe during the registrar is the cutting of lines which is I admit that I’m one of those who cut lines during the enrollment. Simple reason is the slow process of the system and the student demands peed.

Facilities

            The facility is another factor that contributes time and performance in the system. The higher the quality of the facility does, the faster the performance will become. In the enrollment system, facility is not that important although it is required because facility accompany the system to work properly. Without facility, the enrollment system will stop running. In this university, maybe additional facility is needed because the population of the school is increasing rapidly.

Structure

            Structure is the architecture of the system and it includes the flow of the system. Structure is also important in evaluating the system because in the structure, you can visualize the function of the system which is necessary when you evaluate.

            The structure of the enrollment system is good except for the registrar section because I think that section have more space for improvement.