ASSESSMET 7

Use case for Enrollment Application

Actor: student,Ugto Employee

Scenario:

            The student enquires for enrollment application and the ugto will provide instruction and requirements. One of the requirement is the good moral from your previous school. The ugto will provide you a payment order slip for the cashier.

Use case for entrance exam payment

Actor: student, Cashier

Scenario:

            The student will show the slip that is being provided by the ugto and secure an amount for the entrance examination. The cashier will provide you an official receipt for the ugto later on.

Use case for verify exam schedule

Actor: student. Ugto

            You need to show your official receipt to the ugto as an evidence that you have pay for the examination and after verifying the OR. They will provide the schedule for the date of examination.

Use case for taking the exam

Actor: student, Ugto

Scenario:

            The ugto will provide a room for the list of student that will take the exam and the student. After showing the Official receipt for the evidence, the facilitator will give an instruction to the student and provide examination paper.

Use case for exam result

Actor: student, Ugto

Scenario:

            The ugto will publish a list of students that pass the examination or post it to the room where the student take the exam. The student can verify if they pass or not to proceed to the next step.

Use case for English bridge program enrollment

Actor: student,Ugto, Cashier and International Language(IL)

Scenario:

            The student who pass the exam will be interview by the Ugto staff and if they failed to pass the English test in the exam, they are oblige to take the English bridge program to enhance their skills in English subject. They need to pay 600 peso for the manual and another payment for the enrollment fee of the English bridge. The International language will provide the manual after paying an amount in the cashier. The ugto will provide a room and teacher.

Use case for english bridge program lecture proper

Actor: student, Teacher

Scenario:

            The teacher will verify if the student is enrolled to the english bridge program by viewing the receipt and class record. The teachers will required the student like project in order to pass the english bridge. After taking the program, the teacher will give you a certificate of completion as an evidence that you pass the program.

Journal : Yesterday, Today and Tomorrow

      Last Thursday, me, Brian and Kevin went to city hall to send a letter asking for their system analyst and project manager. This is because our facilitator ask us to interview an analyst but the person we have interview didn't qualify for the requirements. After lending the letter to them, they said that they will just call us and after that day(Friday), someone call me that they have already read the letter and we can now conduct an interview. After that i take a bath, they call again and we can go today but after we get there, nothing happen and they said that the analyst is not there right now and we just go back to school. Saturday and Sunday is the day that we make our project and after making the project, we play games to get those stress moment out. Monday, we called to the city hall office and then they told us that the analyst is on medication and today, i called again and its all the same.

    Today, by browsing the net, a thought come into my mind. What if i will create a computer virus? after that i search for the virus and it caught my attention and i think its more interesting if i make one. Just for fun even thou its not a good act but the thing is i just want to learn. I will not do this because i want to heart people or piss people off but my interest push me to do it. I fount some serous virus that will destroy your computer and some funny virus that will restart your people. I just want to demonstrate it to my college friends. Tomorrow, i will try those learning of mine and see if it will work. The reason why i will not make today because im in my PC and it is dangerous .Im so mean T_T.

   

Journal: January 4,5,6 Class Report

     January 4 at 2PM, we started the discussion about the investigating system requirements. In the first reporter,  its very useful for me because it enlighten my mind about the gathering of data. It is useful when we are making our final project. This report is very critical because it tells about the correct approach when gathering data and one material to build a system is you need to have an accurate data gathering in order to make a good system. They also discuss about how to interview and what shall we do to be an effective interviewer when we want to know something about the information of a company. The things that stock inside my head about what the reporter told us is you need to have an eye to eye contact which i failed to do. Starting this time, i will assure that every interview that i will be make, i will try to look the eyes of the person who i am interviewing and try to show some interest. Be early in the meeting and don't let them wait and also, you need to shake his/her hands which i am shy to this.

   

           January 5, the next reporters topic are modeling systems requirements and the traditional approach to requirements. The reporter about modeling system, i really don't absorb the information that much. The traditional approach which i and Brian reported, is an approach in developing a system where you can only see the process and procedure but you cant see how the system does it. Some implementation of traditional approach is the dfd or data flow diagram. In DFD you can see the flow and structure of the system. Basically, by just looking in the diagram, you will know the limitation and the flow of the system. For me, its a simple way in showing the system structure to those people who are not deeply a technical person because its easy to understand.

          The last report is all about the object- Oriented Approach to Requirements and Evaluating alternative approach to requirements. Object oriented approach is a good approach when developing a system. It is more accurate method for me because the user will know every process and execution of the system. I also learn that we need to find alternative approach when developing a system and don't rely on one approach. It is more effective if you will combine those approach for a better output. We are currently developing a system right now and we are planning to use the traditional and small part of an object oriented approach. 

journal: Xmas(2011) and new Year(2012)

       My Christmas is a typical Christmas of a Filipino people. The difference between the last Christmas and new year is that my grandfather and grandmother are having a visit for a very long time here in Davao. I thought that the last time they visit here will be the last time that i will see them but I'm wrong.

      This Christmas, i failed to complete the "Simbang Gabi" tradition that i have consecutively completed for about 5  year straight. In the first day which started at 16, i try to get up and go to church but in the succeeding morning, i never thought that i cant get up because i am exhausted making the assessment in one of my subject. Starting that day, i never get up early and decided that i will complete it next time.

      This New Year, we celebrated it without a fire works. The city government mandated that no firework is allowed for the safety of everyone. To insure that all people in Davao will be caught because of violating the fire cracker ban, The Mayor and Vice mayor will give a reward for those who can point out someone who violate the rules. This rule is annoying from the start and its been 10 years since the mayor started it and we are now enjoying the benefit of fire cracker ban. You are not allow to burn your money anymore and for that, every body is happy.

journal 12/16/11 to 12/23/11

          Decemeber 16 2011 about 10 in the morning, i call the office of Pag-ibig Fund to follow up our approval letter for our final project in the SAD subject. The one who pick up the phone is the secretary of the manager and she said that she will pass me to Sir. Yan-Yan. Sir Yan is the administrator of the System and we had a talk that they can't approve our letter because they don't have the power to show it up to us and if we need to know the system then we need to address it to the main branch which is located in Luzon. Its very  depressing in my part because its a Christmas break and we can't write another letter for another company but then I tried to find another way to adopt that company. I tried to explain my side and i said that we don't need to look your system deeply but our job is just to know the process and know the flow of the system. We just need to study it and develop it to enhance the capabilities of the system. At that moment, sir Yan get my point and he said that they miss interpret the letter and he said that we need to go to their office at monday morning. As we said goodbye and starting from that moment, i know that we can now begin our study to their system and after that, i went to the school and tell my group mates the good news. We are now confident that the letter that we sent is being approve and we are very happy.

december 19 2011, Kevin which is one of the group and i went to the company. Brian, one of the member is not available at that moment because they have a party  and for that, Kevin and I face sir yan yan at his office and he is very nice guy. We discus some matter about the system and he told us the background of the system and its purpose. In short, we had an over view to the system and in a very first time, he tour us to the department and we had a good time. After Sir yan told us the over view of the system, we left the building and we promise to come back tomorrow for another discussion. When we arrive at the school, there is an even that is being organize by the nograles scholar. We participated the program and we had a great day all thou its a little bit stressful but we manage to go home alive.^^. we also tell brian about what happend and told him about what we had discuss in the office of sir yan. We had an agreement that we need to come back tomorrow at 9 o'clock in the morning.

December 20 2011, at about exactly 9 in the morning, Brian arrive at 9:30 in our meeting place and Kevin arrive at 10 am. Wew, labad....After Kevin arrive, we directly go to the building and we introduce Brian to Sir Yan and after that we had a tour again and this time, Sir Yan tour us inside the workers disk. He explain the purpose of every system and he introduce me to the Vice manager because the manager is not available from that moment because she has a tour outside the city and she is in the Manila at the moment. After the discussion, we had a snacks at the top of the building and Sir Yan is the one who brought us Shiopao and Coke. He is very generous and we learned so much from what he share. After that, we tell sir yan that we will come back at the second week of january and then we said goodbye and left. After that visit, kevin and i went to victoria mall for some other business and Brian went home that time. after buying snacks at the mall, we left the mall and go home.

december 21 ,2011 we went to the Digital Interface to interview their system analyst but sad to say that their system analyst is seek and he is not there. The employee just give us the number of their office and she advice us to call before deciding to go to their company. After that, we decide to go to the City hall to find another system analyst but the personnel tell us that she need to have the permission of the school and for that we decided that we need to work this out in school days because our teacher and the dean are not in the school because they are in the vication.

december 23 ,2011 , i call the Digital Interface about the update of the letter that we left about the system analyst and she just told us that he is not present at the moment and maybe we can call again at 27 of december for the update.

SAD assessment 6

Name: Valle, Patrick Duane

Course/Yr: BSCS III

Assessment 6

            As what we obviously notice between systems professional John Juan and the department manager Peter Pedro is they don’t agree about each others opinion. When we talk about the position of the two, Peter will have in the higher position but it doesn’t mean that this will always be follow and in the case of John, he is an expert in this field and he knows how to handle the situation more than anybody else.

            If ill be ask on which side I will be between the two, I will be in the side of John because for me, he is the expert in this field and he know something more compare to the manager but its hard to pursue your opinion if the manager didn’t agree about your opinion. The best move they need to make in the first place is they need to analyze on what is the best to do. In my opinion, they need to study first the system to come up for the better approach because as I notice about Peter, he just base his idea in his past experience and for me, even thou you are experience enough in as certain situation, its always be a better idea if there is a study involve.

            First thing to do in this situation is to talk and understand each other because I believe that everything can be solved in a better and calm conversation. Conversation is a very powerful tool to communicate and understand each and as a result, they can come up for a much better idea than before. In the opinion of John, he has a point because he said that first, they need to examine the old system for the possible solution so that they will have a faster and effective solution. If they can enhance the old system, they can minimize the cost of operation and the workers can easily understand the system because the old system which they use in the past operation will just be an enhance version of today’s system. Because of the enhancement of the system, the workers operation speed will just be the same or maybe it will be faster than before because we can’t say that the workers operation speed will slower because we need to understand that its an upgrade version and they will make it better and easy for the worker so there is no room for the slow speed operation but going fast. The negative side of John’s opinion is that you need to study the old system and the worst part is you can’t come up for the better result. If that will happened, this reviewing of document will be a waste of time. I say that this is a waste of time because there is no useful data and output but still in my idea, its better to re-use the system to maximize the use of resources. Observing the workers work will allow the analyst to know the problem because sometimes the problem is not in the system but sometimes its about how the worker handle the system. The good part of observing the worker is to know how they handle system and if you will find out that the problem is the worker then you don’t need to re construct a system but you just need to teach them how to use it but if they cant really handle it because they have the hard time understanding the things in the system then you need to re construct the system again specifically for them to use it correctly and minimize the possible mistake they can make. John also give his word that he will assure to the manager that the previous result will not happened again and for me, if the people will tell you that, its almost a hundred percent sure and it includes their integrity as an analyst. He also assure that they will study the system and a assure to have a better understanding about the working an not working system.

            In the Peter side, he always want a new system compare to the modified system that may have less cost compare to the new system if you build. If Peter will finance the system development then we can consider it but if the company will finance it then it’s another issue. For me, an enhance version is not that bad if it will work like the new system but the good side is you don’t need to spend much compare to the new system but there are also a case that a new system is much better to the old but upgrade one because the cost is higher or the same compare to the new system and if that happened, it’s a practical choice to choose the new system than the upgrade one. That’s why we need to study the system first if we need to upgrade it or to renew it. Analyzing the cost, time, problem and the complexity of the system is the first things to do in order to evaluate and make an accurate move in a certain situation. As I read again and again, I found out that the manager has made up his mind and go for the new system because of what happened in the past.

            If I will choose between the two and if we weight the situation, we can see that John has a point and the idea of John must be follow than the idea of Peter. Let us first see the point why I choose John than Peter.

            First point why I choose John is because john is using his mind and Peter is using his experience. All thou experience is the most important than knowledge but we need to conceder that John is an expert in the system field. Peter is just a manager and comparing the right of the two, John must have the favor because he has the knowledge. In decision making, we need to be knowledgeable to a certain matter to have a better output. Everyone of us have expertise in a different field and if you’re an expert with that field then the chance of making something inside that field will have a greater chance compare to those people who are not expert. Second is that he applies his learning about how to approach the system. He wants to study first the system before doing anything and that’s a good idea. He is not concluding and he is using his head not just for his benefit but he is also thinking about the company and the cost. In every approach of developing a system, I must say that the first to do is to study first to know what to do and to have a better approach because approaching and developing a system must be study first to minimize the error and the problem that may happen. This will insure the success of the development so that the time and money will not be wasted for nothing. It can also minimize the cost because if there is a less error then less maintenance and as a result, you will have less cost. If you will study the system, you can balance the pros and cons of the system and for that, you will cover all the negative side of the system. Studying an old system will also give you an idea and build a much better system. If you cant enhance your old system because of some reason, you can develop a system which is far better than before because you will never do the same mistake again from the past system. Because of studying and analyzing the old system, it give you an idea on how to improve the current system and the old system will be your bases or your data for your new system. I am emphasizing the benefits of analyzing and studying the system first especially the old one because in this method, you don’t need to analyze a new system that much because the old system will give you a better idea on how the things work and how did they make it worst. The third point is about the cost related case about developing a new system or preserving and enhancing an old system. John is an idealistic person and for me, it’s a good attitude especially if you are an analyst and you are ask to build a system. If you notice that sometimes, preserving the system that function properly and enhancing the old one will cause you less compare to the new system. It is not like upgrading your computer by buying another tool that enhance your computer or buying a new and upgraded unit. In the system especially if the system is big and complex, its more practical if upgrade it than getting a new one. Like for the case of Pag-ibig Fund in Davao City which will be the subject of our final project in SAD. The style of their system is they just upgrade it and enhance it because if they will go back to the top, they will spend another time to teach the worker and for that, it’s a time consuming and time for them is very important because every second counts. They have 29 or something branches all over the Philippines and if you will have the new system then all of the branches will suffer the consequence of the new system. Their style is in their branch, they study and enhance the system for further development and if they come up for a new system then they send them to the other branches and deploy them to make the system upgraded. They re-use the system so that the development process will be faster compare to the implementation of a new system. The disadvantage of a new system is they need to have more maintenance compare to the old one. In my own opinion why the new system have more maintenance because they are new and it’s very difficult to perfect not like the old one because they have proven and tested for the past year. In a relation of perfection, there will always cost involve because in order to perfect the system, you need to study and upgrade it and it will be costly in the part of the employer.

            In the last word of Peter, he sounds like he doesn’t want to cooperate. He just wants to do what he wants and doesn’t want to talk to John. This action will develop conflict between the two developers and will never have a good output. Team work is very important and I believe that two head is better than one. If I will judge the moral of the manager, he will not be permanent in this business because there is a roughness in his attitude and it is not right. In that case, he is prioritizing his personal opinion and doesn’t want to listen to others opinion. As an analyst or a manager of the company, you need to listen to other’s opinion because your opinion is not always good comparing to others opinion.

            If John’s opinion will be follow and prioritize, base on my opinion about what will he do about the old system is to find out the useful one. The useful one are those program and system that is not necessary for a change. If you will replace the useful one with another system then it’s a redundant plus it’s a waste of money and time. Even thou the new system will function properly but then the old system which is functioning perfectly will be wasted and the worst part is if the new system will not function properly then you need to fixed it or enhance it to meet the demands. After evaluating the system then maybe if there are no more enhancement and development needed, you can start creating a new system.

            In the assessment five, we are ask to search for a system development method and one of the method that I have learned is the Prototyping method. Prototyping method is a good method which is flexible enough in every system. The style of the prototyping method is building a prototype system and they put the prototype system into test and if the system is somehow perfect then they build a system from the prototype one. It is very fast and effective because in the prototype, they build the system in a rapid manner. It is sometimes called a rapid development which I have learn during our class in the data base system. Rapid development because of the short amount of time in developing the system.

I would like to discus first about the prototyping method for my recommendation for the development process of the system. We need to admit that in every method, there is always a negative part and one negative part of the prototyping method is it has a low security measure because as we all know that it is being develop in a rapid manner and it is tested with trial and error in order to perfect the system. If this method has the negative side, it has a big advantage in terms of time and cost. You can save time if you will have this method because as always saying, it is a rapid development. For me, time is very important because every minute count in the business. Every minute is always equal to profit and we need to give value for it. This method is also a less cost effective because you don’t need a long period of time and if you will have the shorter time to develop the system then it is a cost less system.

For me, this prototyping method is very much effective in terms of quality, time and cost of the system. If John’s idea will be prioritized then I must require that he need to use this method and it is very suitable for the situation. If my idea will be follow, I will use the old system to the prototype system and then I will study the system. When you have a prototype system, it is easy to re develop the system that is very friendly to the worker. As I have known, even if the system is almost perfect but then it failed to do its work because of the workers. The workers are the one who is making mistake and for that, the system fails. If we build a system, we need to think always about the workers on how they react or use the system. Even if your system is almost perfect, this will be useless if the worker will just destroy it. In the other word, human error is evadable but we can always reduce that human error in the system by having them connected to the system and by making them understand and making the system to teach them. Structure is very important like security because structure will help the user to understand what is need to do and what is not. As we go back to the statement of john, he wants to study first the system and separate the usable system from the one who need to upgrade or replace. If that what he want then if you use the prototyping method, you will notice if what the system is needed to improve by the use of old system as a prototype system. You can adjust the system for the workers and it is easy to perfect because they will always test the system until you will be satisfy. This will also determine if the system has needed for the replacement if you will see that the system is not meant for the worker. Systems are created for the worker and to address the problem of the community.

There are different reasons why I choose prototyping method and for me it is very effective. The first reason is about the system can be upgrade and the old system can be upgrade and this is the perfect time for the prototype to do the work. If you have this old system then you need to use prototype to determine if its upgradeable or not. I can say that this method can satisfy the worker and the manager because it will have the quality of a new system or better. When the old system will be using a prototype method, it will match the need of the worker and that’s the important one. Another reason is that this will minimize the time consumption especially when you are in a hurry. This will cover up the time that is being consumed by reviewing the system because reviewing the system which is the idea of John will consume some time and because of this method, you can cover all those time.  After the reason for the time, another reason that I really want to emphasize is the cost. As I have said earlier, Peter is seems like he doesn’t care about the cost compare to John which is concern about it and also an expert in the field of system analysis. If you will use this approach, you will save money because it is not costly compare to another method. It is a good approach especially if you will make a huge system. We need to control the cost that is being use in development because maybe sometimes we need to spend that money in the other side of the system.

If someone will question why I choose this method and why waterfall method which happened today because someone in my classmate ask me about the method then I just answer them that in my opinion, waterfall method is good because it’s simple but its not flexible enough when you use it in different system. The problem is that you don’t know how complex the system is and if you will choose a method then you need to be sure that it can cater the entire possible problem. The waterfall method is only useful if it will be use in the simple system but it is impractical when you use it to a much bigger and complex structure of the system. We need to assume that all system can be a simple or complex one. If you will always focus and will not think about the possible structure then this may be a case that you will fail to do your system. I think also about the possible action that can be made by John which is reviewing the system and for that the method prototyping will do the work for an easy system.

I conclude that we need to understand each other especially if you are being ask to do such thing and we need to have team work every time because two head is better than one. We need to think first before doing something and experience is not always the key to success, we need also to use our brains and lastly, conversation is a powerful tool and we need to make use of it always especially if you have quarrels..

SAD Assessment 5

Name: Valle, Patrick Duane

Course/yr: BSCS III

Assessment 5

Consider your school, how do you know that the life cycle was developed specifically for the university. How do we know it meets our needs? 

In every system, there will always have a life cycle and we need to know the life cycle of a system to have a better understanding about what the system is all about. System life cycle is an entire process of a system at the beginning and ending of it and it involve development process and stages.

Every stages of a system life cycle is crucial and important to development and we need to know it in order to have a better understanding to the cycle on how it begins and how do we end the system. System life cycle will determine the flow of the system and in the flow, we can see how the system works and how it will affect us and the system. We need to study and analyze the steps because if we don’t know how the system flows, the system will not be effective for us because system life cycle is needed to be follow and if we didn’t follow it, it will bring problems for you and for your university or company. The system life cycle can be a guide for us in order to have organization and it will tell us what to do and what steps are to be follow.

            In a life cycle, we will know if that cycle is developed specifically for us if this will address all the problems and all the process in it will flow smoothly.

Organization

            We will know if the system life cycle will be suitable for us and for the university if it will make the university to be organized in every aspect and every corner of the university. Organization is very important in every aspect of the system and it will also give the university a smooth process and it will minimize the error and problems that may be created during the deployment of the university. In the beginning of the creation of life cycle of a system in school, we need to include and address the organization of the system. If you will not address the organization of a system or you will not give time to improve the organization of the system then it will not be effective in a long run. If we notice in the school enrollment system, you will notice the organization of it even thou it is not perfect but it can accommodate the students need because it is organize. Every process in enrollment system is being analyze and tested. I can say that it is very effective and I notice that the work and process is being sub divided to accommodate and address the problem. The university has registrar, advising, encoding, and payment process. The reason behind this division is to organize and the system life cycle. I want to make the enrollment system to be an example of a good system that is being organized effectively to address the need of the university.

            The first process is to have the advising process and it is being done in every department. If you will make the advising process in one room or one office, there will be no organization at all because in not all the student is enrolled in one course. The person or group of people that will advice the student will have a confusion because in every student have different problems and that problem is not common for those people who are not working and handling the college. The result of that process will not be effective and will affect the performance of the university. As I notice in every college, not all colleges have the same process in advising like the literature student. They need to have an average of eighty five percent for them to continue studying in that department but compare to the institute of computing, they just need to pass all the subject in the current year level that is being provided by the college curriculum. They don’t need to have an average grade of eighty five percent but they just need to pass it all. In advising, students have their personal concern or problem that only a specific person in the college can answer. After advising, you need to encode your subject to the encoder and the encoding process can be done during the advising process but in my observation, encoding and advising must be done in separate way is to make the adviser to focus to their advisory and to make the adviser’s work as convenient as possible. The more system is being sub divide, the more it will be organized. After advising, you need to have payments to pay for the subject you have enrolled. The payment process is very sensitive because there is money involve. They make it as one of the division of the system to protect the payments of the student. In the casher, all the payment is being process to organize the payment system. If you will have different payment in every college and it will be made in there college, the worst about this structure is that it will create a redundancy process. It is more convenient if the payment will be made as one to organize the system and if this will happened, it will be an impractical way and process the university has made. In this one process of the system, the payment system is made by one division and for that, we can say that this one part of a life cycle is being made specifically for the university because not all university or company has this process and I know someone out there has different structure and approach because that specific approach is being made for there system life cycle. Registrar is the last phase of the enrollment system and this will make you a certified student in the university. If all the process will be done in the registrar, it will be a long process and it is not convenient to us students and for the employee of the school. The life cycle must make the system more convenient to all to call it as a good life cycle and to prove that this system if made especially for the university. Even thou we can’t prevent the delays and the slow process sometimes but its better to have that organize process but not perfect than no organization at all.

Integrity

            In every life cycle, you need to insure all the process liability and integrity of a process. You need to make sure that all the transaction is being validated to have integrity and if there is no integrity in the life cycle in the university then this is just mean that this life cycle that is being develop is not meant for the university. As I understand about integrity, it is always talk about the validity and security of data. Validity is to insure that all the data is correct to eliminate error from the life cycle. If the integrity of the data or information is not valid or corrupted then the system life cycle will not be follow correctly. There is always an instruction and perimeter to be follow in order to have integrity in every system or process. In the side of security, it will protect the data or the process from being contaminated. We need to have security always to insure that everything that we handle are secure so that we can minimize the error that may be created as possible. We can’t rely in every process or cycle that has no integrity because it will ruin the university or company. A corrupt process or system can’t function correctly and for that, the output of all the process is not what we are expecting. You can also implement integrity by having organization to tighten the security. If we make our university as an example of a process that implement integrity, the basic example is the guard and the student wearing their identification card so that the security guard will allow them to enter. In this case, there is Integrity because the security guard asks for the student identification card to certify them to be a student of the university. This will secure that all student entering the university campus is a student from this university. Another example is in the subject advising in the enrollment process of the university. Before encoding of subject, the pre-registration form must be sign by the adviser before it will be encoded. That is a sign of security and validity because this will insure the integrity of the date and the person. If that perimeter is being applied then we can say that this life cycle is being developed especially for the university and on how I observe the process to insure integrity, I know that this is really intended for the university use even thou not all the process in the university is secured and validated like the signing of clearance. I know that some people have an unauthorized signing of clearance which they sign the clearance without permission and the don’t have the authority to do that and the security and perimeter in this area is not yet develop but still it is not always the bases to say that the system life cycle is not intended for the university. We need to consider the general form of the life cycle of the university to validate if it is made especially for the university.

Synchronization

            We can say that the system life cycle is intended for the university if the process is catering the needs of the university. In every university like my school or every company has their own life cycle and every process must be connected to the service that is being provided by the university. For example, you need to enroll in the university but the university doesn’t have the enrollment system. In order to have a university, one requirements is to have a population and if there are no student population in the university then it can’t be called as university anymore and that kind of system is not intended for the university because it doesn’t cater the service and needs of the university. For me, that’s the obvious evidence if that life cycle is not intended for the university because the process and services is not talking to the university needs and services. One characteristic of the life cycle that is being developed for the university is it provides services like in the university enrollment system or human resource system. System must not only for decoration but it must be functional and it caters almost all the problem and requirements of the university. If it will not provide almost all the services of the university then I can assure that this system is not for the USEP.

Instruction/Guide

            To insure that the life cycle is develop for the university if the instruction or guide is match to what the university service and process must have. If the instruction or guide is not match to the university life cycle then it is not intended for the university. The instruction and guide lines must produce a correct output. For example in the university, the life cycle has the instruction about the enrollment system that you need to advice first before encoding. I made the enrollment system which is one part of the life cycle of the skill as an example because it is common to all the university. Instructions are need to be follow and all instruction must match to the specification of the school service. If the instruction will not match to the system of the school service then it implies that this is not meant for the university. If the instruction will not be follow, the possible problem is that during the process, the data will be invalidated and the process will be frozen. If that will happen, there will be no process, development, input and output at all. All the system will be paralyzed and for that the life cycle will not be functional at it will imply that this kind of life cycle is not intended for the university.

Development

            Development is another way to find if the life cycle is intended for the university. Even thou it seems that the life cycle is functioning properly and doing its job but sometimes we need to watch the development and progress of the life cycle of the system. For me, we need to solve a certain problem that may be encounter during the cycle and it is not all about repetition of a process over and over again but there must be a progression involve. The development will measure on how effect the life cycle will be by the amount of development in the life cycle. If there is no development then you can conclude that this life cycle is not meant for this university or company. For that, you need to change the life cycle structure to address the problem in terms of process and service of the university. The life cycle must include development process in order to make it effective and uniquely develop intended for the university.

How to know it meets our needs

            Needs are those important things that we need to have. In the university, the needs of student are those requirements that they need to have in order to pass in a certain subject or it can also be in a form that the student must be enrolled or another example is the requirements to renew the scholarship from Nograles. We need to have that because we are required have it as part of our duty as a student.

 We can tell that it meets our needs by showing us the possibilities that this certain needs are possible to achieve in an organize and simple manner. It must address and fixed our problem as a student and if the system can satisfy the student then I must say that it meets our needs as a student. The only way to know that it address our concern is it must provide solution because the life cycle is not only a process but also a solution to the problems and complains. I want to make the enrollment system as an example again on how did it meets our needs as a part of life cycle. In enrollment system, the school provide an adviser in every college to advice the student in the subject and enrollment matter, they provide encoder to encode our subject that we will be taking, they provide cashier and students account to handle payment, they provide registrar to validate us and register us a certified student of USEP. All this process provides us a way to be able to enroll in the university and for that, it provide and meet our needs to enroll. All those process are instruction that allow us to be a student and validate our presence in the school.

            I conclude that we need to have an effective life cycle because this will be the instruction that will lead us for the success not only for ourselves but also for the university. Without life cycle, there will be no progress and there will be no life at all. I must say that this is the heart beat of the university, company and other organization because this will determine if that certain university or company is alive or not.